Using n2pdf 5.0 to convert HTML content

Are you aware of how easy it is to convert HTML content using the newest version of n2pdf?

Nearly every larger business faces the challenge of having to archive documents. Sooner or later all of them have to answer the question: What’s the best way to preserve and archive documents, particularly e-mails?

Most companies use groupware to facilitate their work processes. Groupware such as IBM Notes (client software) and IBM Domino (server based) is designed to simplify communication and is often employed to organize document storage in as uncomplicated a manner as possible. Such a simplified form of document storage seems to be more than adequate at first glance – until businesses get to the point where they have to permanently archive documents and are looking for a comprehensive, end-to-end archiving solution.

Electronic archiving offers an ideal solution to today’s requirement that all documents and e-mails be stored and preserved in a legally compliant manner. All business-related files must be retained and archived for a period of up to 10 years (in a form that ensures legal and audit compliance). The following are important factors when it comes to such long-term electronic archiving:

  1. Archiving is made in a uniform and unalterable format.
  2. All of the original document‘s functionalities and links are maintained regardless of when and by whom the document is later opened (TIFF and PDF/A have become the de facto formats for this in practice).

The use of specialized tools, such as n2pdf or webPDF, has proven to be the most-effective means for archiving in IBM Notes. n2pdf is specially designed for Notes content and can (automatically) convert these into formats that fulfill the demands for long-term archiving. In doing so it converts and archives all varieties of documents, Notes mails and attachments to the PDF/A standard (ISO 19005). This kind of software lets you create a gateway to the long-term archive with relatively little effort and expense.

Archiving e-mails with complex content and attachments

The archiving of Notes e-mails and databases in IBM Notes has also proven itself in terms of satisfying the most-critical archiving requirements. But what about complex HTML content? In order to optimally archive e-mails you need a tool that can best process all of the mail’s components, including complex Notes content and attachments. We continuously improve, enhance and adapt our software solutions with the result being the optimized version n2pdf 5.0, which ensures that external content is rendered more clearly and accurately. This kind of remarkable performance involves converting HTML content.

HTML content is a standard component of e-mails that use MIME (Multipurpose Internet Mail Extension) and plays an important role in mastering the task of e-mail archiving, something which is best done using the n2pdf software solution. In the case of n2pdf 5.0 we made a specific improvement that is indeed exceptionally helpful and involves the function of processing the kind of HTML content that appears in MIME-based e-mails.

n2pdf: processing Notes documents with MIME parts

It used to be that when working with Notes documents based on MIME you had to first convert the content to Notes RichText, a process that involved having to open and then save the related Notes documents in the Notes client. It was this work step that converted the content into RichText. If you didn’t do this, and because of certain formatting, then what could happen is that the documents would be displayed inaccurately.

Now, however, n2pdf has a feature that eliminates this interim step and provides an automated means of converting HTML content to RichText. You can also control how the content should be converted. And you can decide, for example, whether external content, such as a newsletter, should be loaded and also specify a file name to be used during the export. The n2pdf documentation provides more information about the options and parameters available in n2pdf for converting MIME content.

Summary: processing complex HTML structures in Notes

The solution for accurately archiving with Notes: This latest version of n2pdf lets you handle and process the kind of MIME parts that can appear in both individual Notes documents and separate RichText fields. What’s more, you can also influence the type of processing. Generally, the content of documents received over the internet is stored as HTML code in the MIME content. This latest version of n2pdf is now an even easier tool to use for subsequently converting this HTML content to RichText. The ability to directly convert HTML content to RichText (runs automatically with no interim step) ensures that content is displayed accurately.

See for yourself just how easy and effective this new version of n2pdf really is – including its HTML content conversion feature. Try it out using our no-obligation and free n2pdf 5.0 demo.