Available: |
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Archive settings
Description:
Freely selectable description of the new job document being created.
Customer Ticket-ID:
Freely definable ticket ID for an external workflow (e.g., connection for SAP applications, external archive systems).
Operation mode:
Used to select an operation mode
•List of views with calculated folder and file structure
•List of views with view based folder and file structure
•Use database folder tree and reproduce as directory structure (Mailbox mode)
Priority:
When processing the jobs in the “"n2pdf - InBox,” n2pdf Archive distinguishes between five different priorities. If you want the job being created to be given preference in processing, choose a higher priority here. Default: Normal
Scheduled:
If you set this option to “Yes,” you will be able to schedule the job.
Folder Options
Base folder:
Base folders are used to define where the project folder should be generated. If you leave this field blank (default), the default settings will be used. These default settings for the basis folder are configured during installation and saved in the "nn2pdf.ini" file.
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The base folder must exist already. |
Job folder:
With a base folder as the starting point, the program will generate a job folder for each job.
The following subfolders will be generated under this job folder:
•"archive" (repository for packed PDF documents)
•"index" (index tool files)
•"output" (PDF documents)
•"test" (test run documents)
•"xml" (the application’s log information)
Use view name as folder:
Use this option to have the program create a subfolder for each view.
Folder name calculation:
Notes formula used to compute the folder names for the folders where PDF documents should be stored. This formula will be run for each Notes document. The return value must be a string. If you leave this field blank, the program will not create a subdirectory.
PDF file name calculation:
Notes formula used to compute PDF file names. This formula will be run for each Notes document. The return value must be a string.
If you leave this field blank, the program will use the “document universal ID” (UNID) as the filename. Or, if you are using the "List of views with view based folder and file structure," option,
the filename will be taken from the last visible column in the view.
Number of document response levels which are used for folder: :
Setting for the “List of views with view based folder and file structure” operation mode
Number of document response levels which are creating individual files. Higher levels are combined into a single file::
Setting for the “List of views with view based folder and file structure” operation mode
Prepend counter to file name: ([xxx]test.pdf)
Adds a count number as a prefix to computed PDF file names.
Allow backslashes in folder name calculation formula:
Yes - When a backslash is used in the formula, it will result in a subdirectory being generated
No - Any backslashes in the formula will be deleted
Char replacement for folders and file names :
Can be used to define characters that should be replaced after the results for a file or folder formula are computed. The characters that should be replaced need to be defined in a list with the following syntax for each line: [Character that should be replaced] [Character that should replace it]
Status
Current process step:
Shows the current process step.
Process step options
Settings specific to the current process step
Maximum documents for a test run:
“Test run” step.
Maximum number of documents per view.
Data verification formula: :
“Data verification” step.
Formula used to check data. The return value must be Boolean. For example: “$Seal = NULL” in order to search for encrypted documents.
Path and file name for archive package:
“Packaging” step.
Full filename for generated archive file.
Data source
In the “Data source” section, use “Select database” in order to select the database and one or more views that contain the documents that will be the basis for the conversion process.
Export the "Sent" view:
Export the “Calendar" view:
Export the “To Do" view:
Only in the Mailbox mode operation mode
The default setting in the Mailbox mode is for all folders from a database to be converted. Use these options to also define additional standard views for conversion.
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The Inbox is a folder of the default mail template. It is converted automatically in the Mailbox mode and does not need to be defined separately. |
Integrity check:
Yes - Regardless of the settings made, this function ensures that all documents in the database are converted.
No - Disables the check.
Export all views:
Yes - Option for automatic selection of all available views
No - Manual selection of the desired views
Export design:
Yes - Enables the extraction of the database’s design information for visual reproduction in the display program, including categories, answer documents and column definitions.
No - Conversion without the design information from the database
Duplicates:
Convert all documents |
A PDF file is created for every document in the database. While doing so, no check is made as to whether a document has already been converted in a different view. |
Copy duplicates |
A PDF file is created for every document in the database. While doing so, no check is made as to whether a document has already been converted in a different view. In contrast to the above option, no conversion of a duplicate is carried out, only the original is copied. |
Link duplicates |
This option creates a PDF file for every unique document (document universal ID) in the database. While doing so, a check is made as to whether a document has already been converted in a different view. If a document has already been created, a duplicate is created for every further one in dependence on the “Link type” option. |
Link type:
This option is directly tied to the “Link duplicates” option.
No link |
As can been seen from the name, this option creates no links for existing duplicates when enabled. Easy navigation within the folder structure based on the views is then only possible in Search & View. |
Default link |
Enabling this option causes all duplicates to be replaced by links which refer to the original document. This ensures that navigation directly in the file system is possible. |
Symbolic link |
Enabling this option causes all duplicates to be replaced by symbolic links which refer to the original document. |